Contracts

Every contract read, summarised and on record. Security held, milestone status, expected completion dates and outstanding retention for each job, with every document in one place.

Every retention starts with a clause: the retention rate and cap, when it reduces, what triggers release, and how long the defects liability period runs. Most contractors keep those terms in a 60-page PDF and someone’s memory. retainr puts them in front of you.

The whole job, at a glance

Each job has a summary page showing:

• Security held: retention rate and cap, bank guarantees amounts
• Current stage: construction, practical completion, defects liability period or final completion
• Expected practical completion date
• DLP start and end dates
• The value of retention outstanding

Anyone on the team can see where a job stands without opening a contract or asking around.

Built from the contract

Upload a contract (AS 2124, AS 4000 or a bespoke subcontract) and retainr’s AI reads it and fills in the details that decide when you get paid:

• Retention percentage and cap
• Reduction at practical completion
• Defects liability period
• Release triggers and notice requirements
• Bank guarantee terms
• Superintendent and principal contacts

Review the extracted fields, confirm, and the job is live. No re-keying.

Every document in one place

Contracts, variations, practical and final completion certificates, and filed correspondence sit against the job they belong to. When a release falls due, everything you need to claim it is already there.

Check what’s held against what’s agreed

Retention is often held above what the contract allows: over the agreed percentage, past the cap, or not reduced at practical completion. It goes unnoticed because nobody checks the contract.

retainr’s retention register lists every job with its contract terms and project number. Export it and match it against the retention balances in your accounting system. It’s a quick check that catches over-retention to avoid unnecessary cash held up.

Contacts kept current Coming soon

Follow-ups only work if they reach the right person. retainr prompts your team every six months to confirm each project’s contacts, flags any that are overdue, and records who confirmed what and when.

Ask your contracts anything Coming soon

Search your whole contract library in plain language. “Which jobs have a 12-month defects period?” “Who’s the superintendent on this project?”

Less admin

No reading contracts to find a date. No re-keying terms into a spreadsheet. No hunting for a certificate. Team meetings run effortlessly with all information at your fingertips.