Cc your retainr inbox and each email is filed against the right job automatically, building a complete record as the job runs.
When a release is disputed, it usually comes down to one question: what was said, and when? The answer is usually spread across a dozen inboxes, including the inbox of someone who left in March.
How it works
- Cc one address. The team copies their own project inbox for correspondence with stakeholders including superintendent, principal, authorities or anyone else.
- AI reads and matches. retainr AI works out which project each email relates to, from the project name, contract, people involved and content.
- Filed against the job. The email and its attachments are saved to the project, alongside the contract, completion certificates and other documents.
No new system to learn. Just one extra address in the cc line.
Nothing gets lost
Every email becomes part of the project file, searchable by job, sender or subject. When someone moves on, their correspondence stays with the project.
Ready if a release is disputed
When a head contractor questions a release, you have the record:
- When practical completion was confirmed, and by whom
- What defects were raised, and when they were closed
- Every reminder, escalation and response
That’s the record you need to support a formal notice or a Security of Payment claim, collected as the job runs.
Less admin
No manual filing. No searching through inboxes. No forwarding emails to whoever’s handling the claim.
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A systematic, legally defensible, escalating recovery process for retention money contractors have already earned.